A roofing invoice does more than ask for the money. It's the customer's record of what was done to their roof, it supports the warranty, and on insurance jobs it's often the document the homeowner sends to the insurer to collect the rest of their claim. A clear, itemized roofing invoice gets paid faster and causes fewer questions.
This free roofing invoice template is ready to fill in. Download it as an editable Word document or a printable PDF with the buttons above.
What's in the roofing invoice template
The template fits on one Letter-size page and includes:
- Your business details and license number
- Invoice number, invoice date, due date and contract or job number
- Bill to and job site, with completion date and permit number
- Roof details: roof type and pitch, squares, layers removed, and the products installed
- Itemized charges in three groups: tear-off, disposal and deck repair; roofing materials and installation; other charges like permits, dumpsters, gutters or extra work
- Subtotal, sales tax, total, deposit received and balance due
- Payment terms, with a line for an insurance claim number and carrier
- Warranty: workmanship warranty and manufacturer warranty with registration number
Replace everything in [square brackets] with your own details.
How to fill in a roofing invoice
1. Match the contract. The invoice should follow the scope and price the customer signed. If the job changed, for example extra decking or a second layer found during tear-off, list it as its own line and reference the written change order.
2. Put the roof details at the top. Roof type, pitch, squares and layers removed tell the customer and their insurer exactly what was replaced, in the same terms as your estimate.
3. Itemize what customers ask about. Decking is the line most likely to raise questions, so show the number of sheets and the price per sheet you quoted in advance. List flashing, drip edge, pipe boots and ventilation, since they're part of a proper roof and show the customer what they paid for.
4. Show payments received. List the deposit and any progress payments, so the balance due is clear. On the final payment, many contractors also provide a lien waiver or release; check what your state requires.
Sales tax: in many states, roofers pay sales tax on materials when they buy them and don't add it to the customer's invoice. Check your state's rules for contractors before you fill in the tax line.
5. Include the warranty. Write your workmanship warranty term and the manufacturer's warranty, including any registration number. It's a selling point for your next job and a record for the homeowner.
6. Send it the day you finish. Invoicing on completion, with photos of the finished roof, gets paid faster than invoicing at the end of the month.
Sample roofing invoice: a filled-in example
Here's how the charges might look for a re-roof of a 24-square asphalt shingle roof. All names and prices are made up for illustration; use your own pricing.
Job site: 214 Example Lane. Roof: asphalt shingle, 6/12 pitch, 24 squares, 1 layer removed. Installed: architectural shingles (brand, line, color), synthetic underlayment, ice and water shield at eaves and valleys.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Tear-off, disposal and deck repair | ||||
| Tear-off and disposal, 1 layer | 24 | sq | $95.00 | $2,280.00 |
| Decking replaced, 7/16" OSB | 6 | sheet | $85.00 | $510.00 |
| Roofing materials and installation | ||||
| Architectural shingles installed, incl. starter and ridge cap | 24 | sq | $390.00 | $9,360.00 |
| Flashing, drip edge, pipe boots, ridge vent | 1 | lot | $1,150.00 | $1,150.00 |
| Other | ||||
| Permit | 1 | ea | $175.00 | $175.00 |
| Subtotal | $13,475.00 |
| Sales tax (if applicable in your state) | $0.00 |
| Total | $13,475.00 |
| Deposit received | -$4,000.00 |
| Balance due | $9,475.00 |
Roofing invoices and insurance claims
On storm and insurance work, the homeowner's insurer pays based on its estimate of the damage, and many policies pay part of the claim up front and the rest after the work is done. The final invoice is often what the homeowner sends to show the work was completed. To make that easy:
- Use the same line items and quantities as the approved scope where you can, and explain any differences with a change order.
- Include the claim number and carrier on the invoice.
- Attach completion photos.
- Bill the real price. Several states prohibit contractors from waiving, paying or rebating the homeowner's insurance deductible, so don't show discounts or credits that offset it.
- Insurance checks are often made out to both the homeowner and their mortgage company, which can delay your final payment. Ask about it before the job starts.
Some states restrict what roofing contractors may do in a homeowner's insurance claim, such as negotiating the claim on the homeowner's behalf. Know your state's rules; our guide on how to start a roofing business covers licensing and insurance work.
Estimate first, invoice last
The invoice should never surprise the customer. Write a clear estimate with the scope, decking price per sheet, exclusions and payment schedule before you start; our free contractor estimate template has those sections. For other trades, use our general contractor invoice template.
When to move to roofing software
A template works well for a few jobs a month. Roofing software saves time when you're measuring roofs, building estimates and proposals, collecting e-signatures and deposits, and turning approved proposals into invoices without retyping. Compare options in our guide to the best roofing software and estimate tools, or see our roundup of contractor invoicing software.
